Overview and Recipient Stakeholders
Overview
It is essential to start the Project Plan document with an explanation of its purpose, since the readers may include people who are not very familiar with project management and may not fully understand the objective of the project plan.
Sample texts for the project plan overview are provided below:
"This document is the project plan for the [Project Name]. It addresses scope, deliverables, risks, assumptions, milestones, schedule, budget and team working practices required to achieve a successful outcome."
"The Project will be placed under the Change Control process once signed off."
"Updates to the Project Plan must be reviewed and approved by the Project Manager and any relevant stakeholders for the section that is changed. "
Relevant Project Sponsors and Stakeholders
Also, a list of all the relevant project sponsors and external stakeholders should be included in the "Overview" section see sample in Figure 2.
Project Role |
Name |
Organizational Role |
Project Champion |
Robert Smith |
COO |
Project Sponsor |
John Black |
CFO |
Customer |
Leslie Brown |
VP, Sales |
Stakeholder 1 |
Cassandra Jones |
Director, Marketing Department |
Stakeholder 2 |
Alexandra Smalls |
Director, Legal Department |
Stakeholder 3 |
Joseph Chan |
Director, IT Department |
Figure 2: Sponsors and stakeholders
Among other things this table serves as a quick reference check on who should approve the project plan, the scope documentation, and all subsequent change requests.
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The Project Plan Contents
