Legend:

OD -

Owner or Developer of project

PD -

Project Director, Owner's representative

LAC -

Lead Architect or Consultant

PCM -

Project Construction Manager

JA -

Jurisdictional Authorities

denotes primary responsibility

denotes significant supporting responsibility

Published here July, 2002.

Introduction | Pre-Project Study | Concept Phase
Concept Development | Schematic Design | Final Design | Tender & Award
Construction | Project Commissioning & Finishing

3.0     Project Execution Phase - cont/...

3.3.0     Stage 3 - Construction

• Throughout every project phase, both Project and Technical Management must proceed in tandem and be closely integrated.

• In this Stage, the 'PCM' is either the prime contractor's manager or, if trade contracts are let directly, an experienced independent construction manager. The following tables assume trade contracting.)

Ref #

Task

Responsibility »

OD

PD

LAC

PCM

JA

3.3.1.0

     Project Management

3.3.1.1

Arrange, chair & minute project team meetings

     

3.3.1.2

Mobilize for construction

     

3.3.1.3

Arrange, chair & minute trade contractor meetings

     

3.3.1.4

Arrange, chair & minute job foreman meetings

       

3.3.1.5

Establish system of cost control & forecasting

     

3.3.1.6

Establish shop drawing submittal lists & procedures

       

3.3.1.7

Ensure shop drawing submittals meet master schedule

       

3.3.1.8

Expedite deliveries (if necessary)

       

3.3.1.9

Obtain schedule updates from trades & suppliers

       

3.3.1.10

Evaluate progress & update schedule

     

3.3.1.11

Establish payment procedures to contractors & suppliers

     

3.3.1.12

Ensure statutory declarations from contractors & suppliers

     

3.3.1.13

Approve monthly progress billings

   

3.3.1.14

Administer payment approvals & monthly accounting review

     

3.3.1.15

Pay consultants, contractors & suppliers

   

3.3.1.16

Report monthly progress, payments, costs & trends

     

3.3.1.17

Update cash flow scheduling

       

3.3.1.18

Approve Contemplated Changes to the work

     

3.3.1.19

Prepare estimates of costs of changes to the work

       

3.3.1.20

Coordinate distribution of Change Order information

     

3.3.1.21

Facilitate settlement of contract disputes

     

3.3.1.22

Administer safety program

     

3.3.1.23

Administer security program

     

3.3.1.24

Deal promptly with labor relations problems

       

3.3.1.25

Arrange inspections by Jurisdictional Authorities

   

3.3.1.26

Establish reasonable dates for Substantial Performance

       

3.3.1.27

Ensure no liens exist for the work

     

3.3.1.28

Obtain release of holdback documentation from contractors

       

3.3.1.29

Certify holdback payments as of Substantial Performance

     

3.3.1.30

Approve holdback payments to contractors

     

3.3.1.31

Make payments to contractors

   

3.3.1.32

Establish reasonable dates for Total Performance

     

3.3.1.33

Verify all deficiencies & outstanding documents completed

     

3.3.1.34

Approve final payments to contractors

     

3.3.1.35

Make final payments to contractors

     

• At the end of this stage the owner/sponsor has a substantially completed facility but must still undertake arrangements for the transfer of the facility to the "care, custody and control" of the facility's operators.

Ref #

Task

Responsibility »

OD

PD

LAC

PCM

JA

3.3.2.0

     Technical Mgt: Construction

3.3.2.1

Ensure all approvals, permits & licenses obtained

     

3.3.2.2

Organize access, temporary facilities & services

       

3.3.2.3

Establish lines, levels & maintain

       

3.3.2.4

Conduct on-going design meetings (if applicable)

     

3.3.2.5

Establish lists of shop drawings & samples required

     

3.3.2.6

Receive, record and schedule turn-a-round of submissions

     

3.3.2.7

Review submissions for design requirements compliance

     

3.3.2.8

Interpret plans & specifications

       

3.3.2.9

Inspect & monitor trade work & conformance to design

       

3.3.2.10

Select independent testing companies

     

3.3.2.11

Administer quality assurance & control programs

     

3.3.2.12

Prepare & distribute Contemplated Change Notices

     

3.3.2.13

Review technical conformance of change quotations

     

3.3.2.14

Prepare & distribute Change Orders

     

3.3.2.15

Verify monthly progress billings against actual work-to-date

     

3.3.2.16

Certify extras & credits to contracts

     

3.3.2.17

Certify contractor progress billing for payment

   

3.3.2.18

Inspections by Jurisdictional Authorities

   

3.3.2.19

Inspect & assess work to verify Substantial Performance

     

3.3.2.20

Certify Substantial Performance & recommend releases

   

3.3.2.21

Inspect & assess deficiencies to verify Total Performance

     

3.3.2.22

Issue Certificate of Total Performance

   

3.3.2.23

Verify all guarantees, manuals, documentation received

     

3.3.2.24

Certify Total Performance & recommend holdback releases

     

Tender & Award  Tender & Award

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